DESCRIPTION
  Communities

In the Membis members register it is possible to enter an unlimited number of various communities (associations, teams, sections, companies etc.). The data of each community is managed as an entirety of its own. When necessary, each community can be protected by a password.



Member Register

An unlimited number of members can be entered into each community, and the user is free to create different member groups. The amount of the membership fee and training times can be defined separately for each group. From the program, you can print ID cards, membership cards, presence cards, member catalogues and address labels for all members or for selected member groups. From the program, you can also send e-mail to members by mass mail.



Customer Register

In the program, it is possible to maintain a customer register, in case the community sells its products to others than its own members.



Offers/Sales Orders

If you want, you can also enter offers and sales orders into the program. Based on these, it is possible to print different reports such as Offers, Order Confirmations, Delivery Notes and Pick Slips. Bills can be created automatically based on the offers or sales orders that have been entered into the system.



Billing

Individual bills can be entered into the system and by means of the program, membership fees can be automatically generated for all members or a selected group. The system computes all the necessary basic information into the bills; and also creates reference numbers and bar codes.

The program can also generate credit invoices and payment reminders. If wanted, the system can automatically calculate interests and late payment charges for the reminders.

It is also possible to generate electronic bills (MS Word, XML) which can be sended in electronic format to the receivers.

With this program, you can bill members/customers in different currencies as a default currency to be used in bills can be defined for the members/customers. When necessary, the currency can be changed for a specific bill. Example Invoice in PDF-format: MembisInvoice.pdf.



Accounts Receivable

Monitoring the payment status of bills is made with ease. The program is capable of reading the source data files of the bank, and can automatically position the payment from the data on the corresponding invoices. You can also manually mark bills as paid or unpaid.



Purchase Orders

It is possible to insert purchase orders to the system. Program can add automatically all default information of suppliers to the new purchase orders (e.g. currency, payment term and delivery mode). If needed, default information can be changed manually. All currencies can be used in purchase orders.

Purchase orders can be printed out to the paper and MS Word/Pdf format. Purchase orders can be send directly to the suppliers by email too (Pdf-format). It is possible to make automatically purchase invoices from the purchase orders.



Purchase Invoices

It is possible to insert purchase invoices to the system. Program can add automatically all default information of suppliers to the new purchase invoices (e.g. currency, payment term, delivery mode and overdue interest). If needed, default information can be changed manually.

Accept function is supported and all currencies can be used in purchase invoices.



Purchase Ledger

Purchase invoices can be very easily mark paid. Part payments are supported too. It possible to print out billing diary for the wanted time period. Billing diary can be printed out from the all purchase invoices or paid/unpaid purchase invoices.

Product Register

In case the community sells products, a product register can be maintained in the program. Warehouse values can be entered into the system, and are reduced when products are added to bills.

Sales information can be stored for the products. In addition, you can store information regarding the purchase of the products. The program can also be used to perform profitability calculation.

You can also define bar codes for all products, and when products are purchased, they can be added to the warehouse using a bar code scanner.

From the system, you can print out reports that can be used for monitoring, among other things, the warehouse status. In addition, product-specific reports can be printed out from the program, and be used for following up the consumption of a product at a given interval.



Equipment Register

All equipment owned by the community can be entered into the program. If community property is lended to members, a user can be added for each piece of equipment and through the system a list can be printed, clarifying who is utilizing which equipment.



Trainings/Courses

Education and courses can be entered into the program specifically for each community. You can add completed courses for each member.



Decorations

Decorations can be entered into the program specifically for each community. You can add assigned decorations for each member.



Reminders

Member/Customer-specific reminders can be entered into the program. Every time the program is started, the system checks if someone has stored any reminders due on the current date or earlier dates. A message is returned if there are reminders found.



(Plastic) Membership Cards

The Membis software enables printing out plastic creditcard-sized membership cards. The cards can be printed for a specific member, members belonging to a certain group or for all members. The print-menu also allows the user to select the information that will be printed on the card as well as the use of a logo or a background picture. The cards can be printed directly to a card printer.



Reports

The program features a printout menu facilitating the printing of different reports. For most of the reports it is possible to choose whether they shall cover all members, members of selected groups or an individual member. You can also choose whether the reports shall be printed to MS Word, to preview mode or directly on paper. The logotype of the company can be inserted in bills.




Membis WebShop Pro

Link to the WebShop Pro demo: Membis WebShop Pro Demo

Below you will find more accurate description of the product

Membis WebShop Pro is a complete web shop solution that uses the same database as Membis Membership Management Software. This solution makes it is possible to manage all information with one software and you do not need separate application for the webshop management. With one Membis it also possible to manage several different webshops if needed.

By using Membis software you can define the items that you want to sell in your webshop. Item specific details are considered automatically on the webshop (e.g. product images, descriptions, stock balances). Webshop Pro supports also Member/customer specific discounts. All new customerships, orders and invoices are shown immediately in the Membis Membership Management Software which make it very easy to handle them forward (e.g. collect lists and delivery notes).

WebShop Pro can be programmed so that it can send automatically order confirmations, invoices and receipt to the customers by email. It is also possible to send an email note to the webshop administator everytime when a new order is received. Webshop displays automatically tax free prices when foreign customer has logged in and VAT-code is given.

The user interface of the WebShop Pro is very clear. Webshop includes e.g. shopping cart and item search functions. WebShop Pro is able to market itself automatically. It shows most popular items and webshop recommend automatically items that customers has bought in the same time when an item specific details are shown. Registered customers can log in to the webshop. After logging they can browse their earlier made orders and check e.g. the delivery state of the orders.

Membis WebShop Pro supports e.g. following payment methods:

  • Invoice

  • Credit Cards (Visa, Visa Electron ja MasterCard)

  • Web payments (e.g. Sampo Bank, Nordea, OP, Aktia/SP/POP, Tapiola)

  • Customers can choose what payment methods they wants to use in the webshop.

    Webshop generates automatically a new paid invoice to the system if the customer pay his order on the web. In this case webshop sends automatically receipt to the customer by email.

    Webshop will be placed physically on the Comeira´s server but it can be linked a part of customer´s webpages. WebShop Pro is applicable for consumers and companies because both prices (net and gross) are shown in the webshop. Webshop is an ideal solution also for salesmen´s use. It is very easy to add new order to the system without depending of time or place.

    Link to the WebShop Pro demo: Membis WebShop Pro Demo.

    You can click the Price-list link to find out what Membis WebShop Pro costs.



    The system is a result of many years of develoment involving numerous associations and companies from a variety of industries. Comeira Ltd is responsible for the development of the program.

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